Care and Placement Planning

Children should receive well-planned care from the Home and have a positive experience of admission and transition processes.

The registered person must ensure:

• That children are admitted to the Home only if their needs are within the range of needs of children for whom it is intended that the Home is to provide care, as set out in the Home's Statement of Purpose;
• That arrangements are in place to:
  • Ensure the effective induction of children into the Home;
  • Manage and review the placement of children in the Home; and
  • Plan for, and support, each child to prepare to leave the Home or to move into adult care, in a way that is consistent with arrangements agreed with their placing authority.
• That each child's relevant plans are followed;
• That contact between each child and their parents, relatives and friends, is promoted in accordance with the child's relevant plans;
• That the child's placing authority is contacted, and a review of that child's relevant plans is requested, when:
  • The registered person considers that the child is at risk of harm or has concerns that the care provided for the child is inadequate to meet their needs;
  • The child is, or has been, persistently absent from the Home without permission; or
  • The child requests a review of their relevant plans; and
• That staff help each child to access and contribute to the records kept by the registered person in relation to the child.

Leaders and managers will:

• Make child-centred decisions about children coming to live at the Home, including considering the needs of other children already living at the Home;
• Have a clear understanding of the progress that children are making in respect of the plan for them and take effective action where necessary;
• Understand the plans for the children and drive the achievement of important milestones, goals and permanence for their futures. Effective planning manages and minimises risks inside and outside of the Home;
• Monitor the progress that individual children make and can demonstrate the positive impact that living at the Home has had on individual children's progress and life chances;
• Ensure that plans for individual children comprehensively identify their needs, taking into account the local authority care plan for each child;
• Work proactively and positively with other agencies and professionals;
• Seek to build effective working relationships with parents and social workers from placing authorities and with the local authority where they are located to secure positive outcomes for children;
• Ensure that when children are new to the Home, any risks are understood;
• Challenge and take action when they are concerned that placing authorities are making decisions that are not in children’s best interests or when the statutory requirements for looked-after children are not met;
• If children are not settling into the Home, ensure that children’s plans are reviewed promptly with the placing authority and the family (where this is appropriate). They will consider the best steps to take next, including, for example, whether any additional support might be necessary to keep children safe.

Every Looked After Child must have a Care Plan which is completed and updated by their allocated social worker.

The Care Plan must be prepared prior to a child's first placement, or, if it not practicable to do so, within 10 working days of the first placement.

The overall purpose of the Care Plan is to safeguard and promote the interests of the child, prevent drift and provide focus for work with the child and their family.

Under Regulation 5c, the registered person must challenge any placing authority who asks them to accept a child / young person in the absence of a current and relevant plan. It is essential to the provision of safe and appropriate care, and to avoid potential future disruption and instability, that the Home understands what will be required of them before they accept responsibility for a child’s placement.

The Care Plan contains information on the arrangements for the current and longer term care of the child (including, by the time of the second Looked After Review, how permanence will be achieved). It also summarises the child's current developmental needs and identifies the services required to meet those needs. The Care Plan must include the name and contact details of the child's Independent Reviewing Officer. It should also include information on the arrangements for on-going contact between the child and their family.

The Care Plan will be reviewed at the child's Looked After Review. Any changes or updates agreed must be made within 10 working days of the review.

Every looked-after child will have a Placement Plan which sets out in detail how the current placement will contribute to meeting their needs as set out in the Care Plan. Before making a placement in the Home, it is essential that the placing authority fully understands the services the Home offers, and how the Home intends to care for the child. This understanding of the Home’s  approach should inform the child's Placement Plan, which should be drawn up in conjunction with the Home.

The Placement Plan is concerned both with both how the placement will meet the aims of the Care Plan and contributes to achieving the Permanence Plan, as well as covering how the child's needs will be met on a day to day basis.

Placement Plans must be agreed with the child and their carers, and are likely to be most effective when drawn up at the Placement Planning Meeting which involves everyone concerned in the care of the child.

The Care Planning, Placement and Case Review Regulations 2010 state that (2) If it is not reasonably practicable to prepare the placement plan before making the placement, the placement plan must be prepared within five working days of the start of the placement.

For children placed in the Home, the Placement Plan should cover the following issues:

• How the child will be cared for on a day to day basis, including how their welfare will be safeguarded and promoted by the appropriate person;
• Arrangements for contact between the child and parents/anyone with parental responsibility/any other connected person, including, if appropriate, reasons why contact is not reasonably practicable or not consistent with the child's welfare; details of any Contact Order (under Section 8 or 34 of the Children Act 1989); the arrangements for notifying any changes in contact arrangements;
• Arrangements for promoting the child's health (physical, emotional and mental), dental and optical care, including the name and address of registered medical and dental practitioners and opticians; arrangements for giving/withholding consent to medical/dental examination/treatment;
• Arrangements for the child's education and training, including the name and address of the child's school/other educational institution/provider and designated teacher; the local authority maintaining any Education, Health and Care Plan;
• Who has the authority to take particular decisions about the child, including reasons for any day to day decision making, which is not delegated to the Home’s staff;
• The arrangements for and frequency of visits by the child's social worker; and for advice, support and assistance between visits (including from an Independent Visitor of Advocate);
• If an Independent Visitor is appointed, the arrangements for them to visit the child, including the frequency of visits;
• The circumstances in which the placement may be terminated;
• The name and contact details of the Independent Reviewing Officer, the Independent Visitor if one is appointed, the social worker who will be visiting the child, and the Personal Adviser for an Eligible Young Person;
• The type of accommodation to be provided and the address;
• Where the authority has, or is notified of, safeguarding or child protection concerns relating to the child, or the child has gone missing from the placement or from any previous placement, the day to day arrangements to be put in place by the Home to keep the child safe;
• Any behaviours which have been of concern to previous carers and which may have contributed to previous breakdown of a placement and details of how the Placement Provider will seek to manage and respond to these;
• Details in relation to the child's personal history, religious persuasion, gender identity, cultural and linguistic background and ethnicity;
• The local authority's arrangements for the financial support of the child during the placement.

The Placement Plan may incorporate a detailed Behaviour Management Plan for some children.

Prior to the placement, local authorities should always provide all information concerning the child which is necessary to allow the Home to provide appropriate care and to meet the requirements of the relevant children's homes regulations.

The Looked After Review should consider whether care is being provided in line with the agreed approach and whether this approach continues to be the most appropriate placement for the child. The Placement Plan should be reviewed in the light of a Looked After Review or any change to the child's Care Plan.

Effective care planning and strong working relationships between the staff of the Home and the placing authority are essential to the success of placements.

For most looked-after children, many of these planning duties fall to the placing authority. The registered person should ensure that they and their staff engage proactively with the placing authority to contribute fully to the relevant plans for the child’s care on an ongoing basis. The Home should consider during the course of this engagement, seeking appropriate permissions for the person conducting independent visits to access the relevant parts of the child’s records, as agreed with the child.

The registered person should only accept placements for children where they are satisfied that the Home can respond effectively to the child’s assessed needs as recorded in the child’s relevant plans and where they have fully considered the impact that the placement will have on the existing group of children. The Statement of Purpose is an important document in the process of care planning as it sets out the needs of children the Home is set up and equipped to care for.

The registered person must challenge (under regulation 5(c)) any placing authority who asks them to accept a child in the absence of a complete and current relevant plan, as the expectation that a placement of a child without the necessary information would go ahead (in circumstances other than an emergency) is inadequate in relation to their role. It is essential that the Home understand what will be required of them before they accept responsibility for a child’s placement, to avoid disruption and instability for the child in future and for other children in the Home. For non-looked-after children, the Home should ensure they have sufficient information from the child’s ‘placing authority’ (usually their parents/carers) and other relevant agencies to effectively assess whether they can meet the child’s needs before agreeing to the placement.

Significant changes to a looked-after child’s care, such as a change of placement, should only take place following a statutory review of their Care Plan chaired by their Independent Reviewing Officer (IRO). The child should be actively involved in these important meetings and supported to express their views, wishes and feelings.

For looked-after children, the registered person should seek to ensure that the local authority regularly consults the child and the Home about the child’s relevant plans. If the child raises concerns about the content of any of their plans, their implementation or the process of review, staff should advocate for the child and seek to ensure that their concerns are addressed.

Where the registered person considers that a child is at serious risk of harm, such as being persistently missing from their placement, they must contact the local authority to request a review of the child’s Care Plan. Local authorities must give serious consideration to such requests. Where a review does not take place, the registered person must escalate this concern.

If, in an emergency situation, the registered person has to move a child out of the Home to other accommodation, the accommodation must should be suitable and meet the child’s needs. The placing authority should be contacted immediately. If the child is looked-after, a statutory review should be convened as soon as possible after the emergency move has taken place.

See also Looked After Reviews and Disruption Meetings and Disruption Meetings Procedure.

Under the Care Planning, Placement and Case Review (England) Regulations 2010, the IRO has a responsibility to monitor the child's care in between Looked After Reviews. They should be notified of significant changes / events in the child's life.

For example the IRO should be notified and consulted in the following situations:

• Before a child is placed outside the area where the child normally lives;
• If there are safeguarding concerns in relation to the child;
• If a child runs away or goes missing from the Home;
• If a child or their parent complains about their care;
• If a child is charged with an offence;
• If a child is excluded from school;
• If the child has any significant health concerns or medical events, including accidents.

Children must be provided with information on how to contact their IRO if they have concerns about their care and / or placement.

Managers in the Home should also consult the IRO if they are concerned about the child's placement.

All plans, reports and minutes are saved on the individual child’s file on Charms.

Upon admission, the home will utilise the ‘relevant plans’ to extract the objectives and desired outcomes to formulate their ‘Placement, Care and Pathway Plan’ (PCPP) along with referral documentation, 72hr Review Meeting and initial 28-day planning meeting outcomes.

Where any ‘relevant plan’ is not available the Home/Deputy Manager must review the regulations for the individual plan and make formal representation to the professional body to request this to be provided within required timescales.

The Home/ Deputy Manager will report their concerns to their Regional Manager.

On occasions where this request is not adhered to, despite best endeavours, the Home/Deputy Manager must escalate their concerns to the governing body of the professional concerned (Escalation Process and Letters to be followed)

The Home/ Deputy Manager must ensure that the initial PCPP is completed within 5 working days of the child’s admission.

The PCPP will be updated following any review of ‘relevant plans’.

The PCPP will be explained to the child so they can understand what support they will receive throughout their placement at the home.

To gain the views of the child regarding their own needs for support we complete an Outcome Star with them upon arrival. We predominately use the ‘Teen Star’ this star is the best fit for our main service user group; there is a ‘My Star’ for younger children and for our older service group on independent living and staying close programme there is the ‘Young Person’s Star’. Alternatively, the Outcome Tracker function within ‘’ CHARMS’’ can also monitor progress of a child.

Children will be encouraged to reflect and review their Star Chart or Outcome Tracker prior to each LAC Review so their own perspective of progress can be captured. Their views and opinions should be included within the PCPP.

All plans should be saved as soon as received onto the child’s electronic case file on Charms under the relevant progress action.

The PCPP will ensure that objectives and desired outcomes from all ‘relevant plans’ are combined onto one single plan that is tailored to the individual child.

Where applicable these will be recorded under the appropriate Quality Standard. The plan will evidence how each objective/outcome will be responded to and record progress; the plan will identify which ‘relevant plan’ the objective is related to.

The completion and implementation of the PCPP is the responsibility of the Home/Deputy Manager; all staff must have understanding of the PCPP relating to each child in their care. Key-worker’s allocated to each child are responsible for ensuring that 1-1 sessions held are consistent with the identified objectives.

The Home/Deputy Manager and Key Worker within the Home will monitor each child’s PCPP and ensure that the requirements of the plan are implemented in the day-to-day care of the child.

The child’s Key Worker will provide individual guidance and support to the child and regularly make time available to discuss aspects of the PCPP. Children should know the content of their overall PCPP, according to their level of understanding.

In situations where a child and Key Worker cannot form a relationship, an alternative member of staff will assume the responsibilities of Key Worker until a replacement is located.

Where children have communication difficulties, additional support may be required to help them communicate their feelings and allow them to take an active part in decision making about their lives.

The Home/Deputy Manager will regularly and frequently seek the views of individual children placed in the Home and their parents (unless this is inappropriate) and then contact the person in the placing authority on the content and implementation of the PCPP, and will take these views into account when initiating and making changes to the Plan.

The initial PCPP and any reviewed versions will be shared with the child’s local authority (Social Worker) and saved onto the homes electronic case management system known as ‘Charms’. Significant others should be offered a copy of the PCPP.

The PCPP will be retained by the Home/Deputy Manager as a ‘living document’ being updated and reviewed as and when required. It will be saved onto ‘Charms’ at least every month.

The child’s Key Worker will ensure that the child participates as far as possible in any review/ meeting process and support the child in expressing their views.

Staff at the Home, including where appropriate the Key Worker, will contribute effectively to all reviews/ meeting on the progress and any difficulties of the child in the placement; attend meetings concerning the child at the request of that placing authority; provide relevant information on request to the placing authority; and specifically highlight the achievements of the child.

The agreed outcomes of the review/ meeting will be reflected as soon as possible in the PCPP. Individuals responsible for pursuing actions at the Home arising from reviews will be clearly identified on the PCPP.

Actions required by other professionals/ agencies/ services will also be identified on the PCPP, this will ensure that the home maintains oversight of the progress other professionals/ services are making in accordance to the child’s plans.

Written copies of the minutes from meetings will be made available to children, and they should be assisted to understand them. Where necessary information will be translated or communicated in a form best suited to the child.

The Home/ Deputy Manager is responsible for governing how this policy is implemented into their homes and be able to evidence compliance for any internal or external audits.

Staff have free access to all policies, they are held on Charms.

Policies should be read in conjunction with the homes risk register.